Vehicle Fleet Manager is a utility which enables you to record, manage and consult all information concerning your vehicle fleet quickly and efficiently. This application is designed not just for large transport firms, but service companies and businesses, too. Vehicle Fleet Manager 3.0.297 Description: Create maintenance schedule and track expenses about your vehicles. Free your mind with a maintenance schedule and automatic reminders. Stop wasting time trying to find repair bills, registration, insurance information, VIN#, or any other information concerning your vehicles.
Looking for a fleet management solution that offers the basics, or maybe something you can customize to suit your needs? Check out these free and/or open source options.
If you’re looking for fleet management software for your business, the sheer number of options available can get daunting. To pick the right one, you need to weigh the solutions on various parameters, with pricing playing a significant role.
We’ve sorted through about 350 fleet management solutions listed in our directory and identified the three best free tools that offer the core features for fleet management. One of them is open source and allows you to customize the source code to suit your unique business needs.
In addition to price, we looked at usability ratings, reviews, and additional costs. Each tool listed here has an overall rating of at least 3.9 out of 5 and has received at least 10 user reviews over the last year.
Read more about our selection methodology here.
3 Best Free and Open Source Fleet Management Solutions (presented in alphabetical order)
1. GPSWOX
GPSWOX offers mobile-based real-time GPS tracking of fleet vehicles, including vehicle speed, fuel consumption, and location. It supports various map applications, such as OpenStreetMap, Google Maps, and Bing Maps for tracking. Some of its key features include instant alerts and notifications, reports, and geofencing.
The software also supports a range of sensors such as odometer, GSM (global system for mobile communication), temperature, and fuel tank. Users can pair these sensors with the software, define an event for the sensor to track, and receive alerts when the event happens.
Dashboard in GPSWOX (Source)
Pros | Cons |
|---|---|
| Capterra reviewers mention that GPSWOX offers an easy-to-use and intuitive interface and simplified vehicle tracking functionalities. | Reviewers report that the software offers little choice in reports and the mobile app is slow at times. |
| The solution can be integrated with a range of tracking devices. | Since the company is based in London, the time difference can hinder communication with the customer support team. |
Product Information | |
| Cost to upgrade: Users can upgrade the software for $2.99 per month for the Lite version, $9.97 per month for Basic, $49 per month for Pro, and $99 per month for the White Label version. | |
| Most suitable for: The software is suitable for every industry and all business sizes, as it can be used to track anything vehicles, animals, cargo, or personnel. | |
| Mobile apps: Android, iOS | |
2. KeepTruckin
The free version of KeepTruckin allows you to track vehicles and location history, generate and download inspection reports, manage documents such as bill of lading and fuel ticket, and send instant messages to drivers.
It offers detailed, daily data logs to track drivers, hours worked, and the distance traveled by individual vehicles. It also offers reports that track violation of hours of service and asset and vehicle defects.
Inspection Reports in KeepTruckin (Source)
Pros | Cons |
|---|---|
| Capterra reviewers mention that drivers find the software and its mobile app easy to use. | Reviewers note that customer service and technical support are sometimes slow or inconsistent across technicians and support providers. |
| They like that the software offers various logs to track user requirements. | They also say the website is prone to freezing or slow to load, which hampers vehicle tracking. |
Product Information | |
| Cost to upgrade: There are three paid versions—Standard ($20/month), Pro ($35/month), and Enterprise (cost available on request). | |
| Most suitable for: KeepTruckin is suitable for businesses of all sizes. Businesses wanting premium support and features such as custom inspection and driver workflows can check out the Enterprise version. | |
| Mobile apps: Android, iOS | |
3. Odoo
Odoo is a free fleet management solution, available for an unlimited number of users. You can register on the website to start using the app.
Its configuration module lets you save and track details such as service records, contracts, vehicle tags, and the make and model of vehicles in your fleet. The reporting module allows users to monitor these details through graphical representations.
Odoo is an open source software platform; it also offers a cloud-based platform with a GitHub integration, which allows developers to test new features.
Contract Management in Odoo(Source)
Pros | Cons |
|---|---|
| Capterra reviewers highlight that Odoo offers a high-quality product for the price. | Reviewers mention that the software has a steep learning curve since there is a lack of training resources. |
| They find it easy to use, feature-rich, flexible, and highly customizable, with fields that are easy to create, group, and filter. | The customer care department can be slow to respond to technical queries and tickets. |
Product Information | |
| Cost to upgrade: The software is completely free to use. However, if you want to use apps out of Odoo’s suite, you’ll have to purchase them. Odoo also offers “success packs” to help with software implementation. These packs offer on-site consulting, training, and coaching in software use, app customization, and development support. | |
| Most suitable for: The software is suitable for all businesses as it offers a wide range of fleet management features and allows access to an unlimited number of users at no cost. | |
| Mobile apps: Android, iOS | |
Next steps
Here are some next steps you should take toward choosing the best free fleet management solution for your business.
- Compare usage limits in the free plan: Exclude products that don’t meet your business requirement in terms of the number of permitted free users and data storage.
- Calculate upgrade cost: Identify your IT budget for fleet management software and exclude products that exceed it. Make sure that the upgrade plan has all the features you’ll need for your business.
- Read user reviews: Explore fleet management solutions offering free trials or freemium versions and check out their reviews to learn what real users have to say about them.
If you’re using, or have used, a free product that worked well for you, feel free to let us know in the comments section below.
For more information related to fleet management software, check out the following resources: |
Methodology
Products considered for this article fulfill the following criteria:
Free products
For the purposes of this article, we classified a product as free if:
- It offers a free version that can function independently
- It’s not a trial version of the solution and doesn’t require a paid version to be purchased after a certain period.
Open source
To be listed as an open source product in this article, the product needs to have its source code accessible to all to use and modify. The source code must be compatible with Windows, Mac, or Linux operating system and must have been updated (fully or partly) in the last one year.
Selection criteria
The products that fulfilled the criteria mentioned above were then evaluated against our fleet management definition—Fleet management software helps users track, coordinate and manage work vehicles, assets and inventory, and it helps to optimize delivery routes and schedules.
This check verified the basic fleet management capabilities and appropriateness for the category. A product was classified as a fleet management software if it contained all the core features (dispatch management, GPS tracking, and routing) and at least half of the common features (employee management, fuel tracking, mileage tracking, and maintenance tracking).
Software that met the market definition also needed a minimum of 10 reviews published on the fleet management software category page between September 02, 2018 and September 02, 2019. During the same period, the product’s rating also should be higher than 3.9 out of 5.
Note: Listed pros and cons are derived from features listed on the product website and product user reviews on Gartner Digital Markets domains (Capterra, GetApp, and Software Advice). They do not represent the views of, nor constitute an endorsement by, Capterra or its affiliates.
Looking for Fleet Management software? Check out Capterra's list of the best Fleet Management software solutions.
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